Clerical Ability Reviewer - Part 18

Practice 20 Clerical Ability questions for the Civil Service Exam (CSE), each with the correct answer and an explanation.

20 questions80% passing markFree

Part 18 of our Clerical Ability reviewer has 20 practice questions in the style of the Civil Service Exam. Answer them in order, read the explanation after each one, and check your score against the 80% passing mark at the end. Questions and choices are reshuffled every time you retake the part.

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Sample questions from Part 18

Here are a few questions from this part. Take the full test to answer all 20 and get your score.

Sample question 1

A book or record where documents received and released are listed is called a

  • logbook
  • vault
  • payroll
  • voucher
Answer: logbook
A logbook (record book) lists documents received and released.

Sample question 2

Which name is filed last?

  • Reyes, Elena
  • Macaraeg, Dante
  • Macaraeg, Nena
  • Macaraeg, Ma. Luisa
Answer: Reyes, Elena
Indexing keys (surname unit, then given name): Macaraeg, Dante = MACARAEG, DANTE; Macaraeg, Nena = MACARAEG, NENA; Macaraeg, Ma. Luisa = MACARAEG, MALUISA; Delos Reyes, Carlo = DELOSREYES, CARLO; Reyes, Elena = REYES, ELENA. Filed order: Delos Reyes, Carlo → Macaraeg, Dante → Macaraeg, Ma. Luisa → Macaraeg, Nena → Reyes, Elena. Answer: Reyes, Elena.

Sample question 3

Records that are frequently used in the daily operations of the office are called

  • active records
  • dead records
  • discarded records
  • archival records only
Answer: active records
Active (current) records are referred to regularly.

Sample question 4

The subject line of a letter or memorandum

  • contains the signature
  • states briefly what the communication is about
  • gives the address of the sender
  • shows the date of receipt
Answer: states briefly what the communication is about
The subject line gives the main topic at a glance.

Sample question 5

What is the main purpose of a routing slip attached to a document?

  • To serve as the receipt of the sender
  • To replace the original document
  • To record the salary of the employee
  • To show the persons or offices to which the document will be passed for action or information
Answer: To show the persons or offices to which the document will be passed for action or information
A routing slip lists the route the document will follow and what each recipient should do.

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